Office of Organizational Effectiveness
Office of Organizational Effectiveness
SERS grant funds are designed to support new or existing campus services or programs that:
|Program Type||Maximum Funding|
|Program Enhancement (existing programs)||$35,000|
|Pilot Program (new programs)||$25,000|
Grants are designed to provide short-term funds to augment or supplement campus funding (non-A&D funding) for campus services or programs – not to substitute for ongoing funding from the institution.
A program enhancement should be used for existing campus programs that relate to student success, retention, or engagement. These programs are not currently funded or have not been previously funding by TBR’s A&D or SERS grant monies. Program enhancements should not be used supplant salaries or operating budgets from existing programs.
Pilot programs allow institutions to experiment or test programs, initiative, or interventions before they become institutionalized. Pilot programs will need plans to incorporate the program into the campus’s operations following the grant, depending on project success.
Ineligible costs include:
A: High Impact Practices:
HIP Focus Areas identified as part of TBR's High Impact Practice Initiative as of December 2016: ePortfolios; service-learning; certifications; student research; learning communities; work-based learning; first-year seminars/experience; honors programs; study abroad; technology-enhanced learning
Requirements for HIP Priority funding:
B. Collaborative Proposal:
In the case of similar project proposals, funding preference will be given to collaborative grant proposals. Collaborative grant proposals require that each partnering entity provide a letter of commitment to the project from a senior administrator of the organization. The TBR institution submitting the application must serve as the fiscal partner in the event the project is funded.
Award decisions will be communicated to applicants and institution officials by mid-to late-March 2018. Notifications will be simultaneously sent to the Project Director, Diversity Contact and President/Director of each institution. This will be followed by a Letter of Understanding (LOU) that must be signed by the institution. The institution should take steps to ensure that other required project funding is available prior to signing and returning the LOU. The Letter of Understanding requires that the project be implemented as proposed.
Institutions will receive grant funds in three (3) separate payments.
Program revisions: Proposed changes to the scope of services, targeted group(s), project manager or project timeline must be submitted in writing to firstname.lastname@example.org for approval. Substantive changes may result in reduced funding or revocation of program approval.
Budget revisions: Reallocations between line items of less than $2,000.00 may be made at the discretion of the institution but must be reflected in the final report budget. Budget reallocations between line items that exceed $2,000.00 require prior, written approval. Requests for budget reallocation approval should be submitted with the appropriate reallocation form (to be included with the award letter) to email@example.com.
Extensions: Requests for extensions that would cause the grant period to extend beyond the fiscal year are not typically approved. Any such requests for extensions must be submitted in writing to firstname.lastname@example.org no later than April 30, 2019. The request must include a justification of the need for such an extension and have documentation of approval from the President.
Mid-Year Report: A mid-year report will be due on February 4, 2019. The report form will be provided to the program director. Information about the content and format of this report will be included with the award notification letters. The second payment of grant funds will not be transmitted prior to submission of the final report.
Final Report: A narrative or end of project report including a report of final expenditures and project outcomes must be submitted to email@example.com by September 3, 2019. All reports must be submitted by the due date. Information about the content and format of this report will be included with the award notification letters. Final payment of grant funds will not be transmitted prior to submission of the final report.
Non-compliance with any post-award requirements may result in denial of future grant applications.