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Office of Organizational Effectiveness

SERS Grants - FAQ

Who should I call with questions about the grant process?

Questions should be sent to completionsupport@tbr.edu throughout the entire grant lifecycle.
Keeping track of questions helps us improve our process and develop our FAQ list!

Do SERS grants need to focus on underrepresented minority students?

  • SERS grants can focus on any subpopulation that is part of the institution’s diversity, strategic, or completion plan(s).

What is an achievement/completion gap?

  • This is the gap between majority (white, non low-income students) and the underrepresented population (most often underrepresented minorities and/or PELL recipients)

Can grants be awarded for multiple years?

  • Only single year grants are accepted at this time.

What is a program enhancement? What is a pilot program?

  • A program enhancement should be used for existing campus programs that relate to student success, retention, or engagement. These programs are not currently funded or have not been previously funding by TBR’s A&D or SERS grant monies. Program enhancements should not be used supplant salaries or operating budgets from existing programs.
  • Pilot programs allow institutions to experiment or test programs, initiative, or interventions before they become institutionalized. Pilot programs will need plans to incorporate the program into the campus’s operations following the grant, depending on project success.

Can funds be used for tuition?

  • Funds may not be used to supplement tuition and maintenance fees.

Can SERS grants fund campus personnel?

  • Grant funds may not be used to establish new full-time positions. On a case by case basis, funds might be used for temporary program help, faculty release time, or stipends for student workers.

Where can I find information about high impact practices (HIP)?

Is a self-study or self-assessment of a HIP required to receive a SERS grant?

  • If selecting from one of the 9 TBR identified HIPs, a self-study or self-assessment is required. All institutions were asked to do a self-study of all 9 HIPs, and the institution’s assessments should guide decisions for the grant application.

Does internationalization of the curriculum mean studying abroad?

  • This includes more than study abroad opportunities. Faculty and staff should consider how all students gain exposure to diverse ideas and cultural understanding both inside and outside the classroom. This may include intentionality of including international perspectives on a particular topic, internationally related experiences, or pedagogical practices.

When is the state-wide HIP conference? If I cannot attend, will the grant lose funding?

  • TBR will set the next HIP Conference date prior to the start of the 2018-19 academic year. Grant recipients will be personally invited to attend the conference. If there is a conflict that would prohibit participation, the grantee will be asked to provide another form of best practice sharing (webinar, video recording, etc.) that can be shared with conference participants.

Who will pay for the travel to the conference?

  • The HIP Conferences are grant funded and provide for travel reimbursement to participants.

In what format should the final project summary be (for HIP proposals)? How is this different from the final report?

  • Grant recipients will be asked to prepare a short descriptive summary of the project, initial findings, and next steps that will be posted to the TBR HIP website for use by other institutions. If the grantee presents at the HIP conference, any additional presentation materials will also be shared publicly through the HIP website.

Will applications be accepted after February 23?

  • Late applications will not be accepted. Applications should be completed fully with signed signature page.

What will the mid-year and final report look like?

  • These reports will be distributed to project directors upon acceptance of the grant proposal. The reports are used as status updates based on the stated goals in the proposal.

Can or should proposals target everyone?

  • These grants are for specific initiatives that target subpopulations that fit within the Access & Diversity scope.  They are not intended for proposals that cast a wide net (all students, all freshmen, etc.) in hopes of capturing those subpopulations.

When filling out the budget, how specific should line items be?

  • Be as specific as possible. If travel will be for a specific conference, include that conference (name and dates, etc.). However, if ordering food, the location and menu of where the meal will be purchased is not necessary. The line item budget should include uses of the funds. Examples: “Travel for 5 by van to X conference - $5,000” or “One meal per month for ten months - $500 each or $5,000.”

Post Award FAQ

What kinds of revisions need to be reported to TBR?

  • Programmatic and budgetary revisions should be submitted in writing to TBR via completionsupport@tbr.edu.
  • Programmatic revisions are those that significantly change the scope, target group, timeline, or project director.
  • Budgetary changes are greater than $2,000 and are between line items. Changes of less than $2,000 or that are intra-line items do not need to be reported.
  • TBR is happy to consult on any changes. Please feel free to email completionsupport@tbr.edu or by phone.
  • Budget revisions should be submitted with the appropriate documentation, which will be distributed to project directors upon acceptance of the proposal.